Immigration – Visa info

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Immigration – Visa info

THE EMBASSY OF THE REPUBLIC OF SOUTH AFRICA HEREBY WISHES TO ADVISE:

IMMIGRATION SERVICES (Applications for entry visas and/ or permits) ARE RENDERED ON MONDAY’S – WEDNESDAY’S AND THURSDAY’s between 10:00 and 13:00 (The exception being Embassy designated public holidays. These Public Holidays are specified on the Embassy website.

Please address your request to the CONSULAR SECTION:

Telephone: +81 3265 3366

Fax: +81 3265 3573

E-mail: visa@dirco.gov.za

NOTE: The requirements for the various categories under Immigration and Civic services are listed on the website. Please familiarise yourself with these requirements and if you are unsure please contact the consular section as per the contact detail above.

Important note:

Japanese citizens are exempt from visas for 90 days but must still adhere to the following requirements:

Please visit website of the department of Home Affairs link in the menu for forms and detailed information.

  • Have at least one blank page in their Passports upon entry
  • Yellow Fever Certificate if required
  • Return / onward air ticket
  • Passport must be valid for 30 days after the end of the intended visit.

Please check if you need a visa to travel to South Africa

You need a Yellow Fever immunization certificate if you have travelled through or plan to travel through one of the countries via South Africa

 

Visitor’s visa: Basic requirements for all types of visas:

  • Complete application form (BI-84)
  • Fee
  • One passport sized photo
  • Passport valid for no less than 30 days after the expiry of intended visit
  • Two unused pages when presenting the passport for the purpose of endorsing a visa. One blank page when presenting to Immigration in South Africa.
  • A Yellow Fever vaccination certificate if required.
  • Statement and documentation (hotel accommodation, tour itinerary, medical cover etc) confirming the purpose and duration of visit.
  • Proof of sufficient funds or subsistence during the period of the visit in the form of: Bank statements, available cash or travellers cheques
  • Letter of invitation from the host in South Africa with the following: Copy of hosts ID document or residence permit or passport, Contact details (residential address and telephone number) and the host should also accept responsibility for the costs related to the maintenance and removal of the applicant in writing. (If applicable)
  • Minor (accompanied) – consent from the guardian or proof of custody
  • Minors (unaccompanied) – consent from the guardian
  • Return air ticket reservation
  • A refundable repatriation deposit if applicable

ADDITIONAL DOCUMENTS FOR VISITOR’S VISA – RESEARCH; ACADEMIC SABBATICAL, VOLUNTARY AND CHARITABLE ACTIVITIES:

3 MONTHS TO 3 YEARS Medical and Radiological reports in respect of each applicant.

Radiological reports not applicable for children under the age of 12 years and pregnant women.

Police clearance certificates in respect of all applicants 18 years or older, in respect of countries where persons resided one (1) year or longer

 

Sabbatical Additional:

A letter from the host organization or institution in South Africa, confirming enrolment

A letter from the foreign academic institution, confirming enrolment

Proof of sufficient funds or subsistence during the period of the visit in the form of bank statements; available cash and travellers cheques

Applicant must lodge a refundable cash deposit equivalent value to a return or onward ticket.

Or : A valid return air ticket or a written undertaking by the employer accepting responsibility for the costs related to the deportation of the applicant and his or her dependants should it be required.

The host should also accept responsibility for the costs related to the maintenance and removal of the applicant in writing

 

Voluntary / Charitable Activities Additional:

A letter from the organisation where the services will be rendered, confirming the nature and period of the services

A letter of confirmation that it is not a paid post

 

Research Additional:

A letter from the educational institution concerned, confirming the nature and period of research

Proof of guardianship in the case of an accompanying minor (If applicable) and full birth certificate of applicant (if applicable)

Marriage Certificate in case of an accompanying spouse (If applicable)

Proof of relationship (Affidavit in respect of permanent spousal relationship and particulars of any children born of such relationship)

 

ADDITIONAL DOCUMENTS FOR VISITOR’S VISA – MEDICAL AND STUDY FOR LESS THAN 3 MONTHS

Study Additional:

An official letter of provisional enrolment/acceptance from the institution of learning

In the case of a minor the particulars of the person in the Republic  who will act as the learner’s guardian and confirmatory letter from such person, and proof of consent for the intended stay from both parents, or from sole custody parent along with proof of sole custody.

A letter from the education institution in the South Africa confirming that it is responsible for organizing or administering the programme, outlining the activities and duration thereof, as well as confirming that it will take full responsibly for the student whilst he or she is in the country.

A letter from an organ of the foreign state confirming the particulars of the student, including confirmation of the student’s registration with the education institution abroad, as well as the date on which the study will commence.

Medical Additional:

A letter from the applicant’s medical practitioner or medical institution, indicating the reasons/necessity for treatment, the period of treatment and particulars of the treatment plans in the Republic

Details of the person or institution responsible for the medical expenses and hospital fees, if any. Should the applicant’s medical scheme or employer not be liable for expenses incurred, proof of financial means or medical cover must be submitted

Particulars of persons accompanying such permit holder

 

ADDITIONAL DOCUMENTS FOR VISITOR’S VISA: ENTERTAINERS (FILM CREWS, DOCUMENTARIES / TV COMMERCIALS MAKERS; ENTERTAINERS; PERFORMERS AND PROFESSIONAL SPORTS PEOPLE)

Persons wishing to partake in any of the above activities in South Africa, and who are passport holders of those countries that enjoy visa exemption, may proceed to South Africa without a visa and enter on their visa exemption for a period up to but not longer than the visa exemption period applicable to that particular country.

On arrival at the South African port of entry, the traveller must provide the Immigration Officer with letters from both the organizations (departing country and South African counterpart) on the organizations’ official letter heads, confirming the purpose and duration of the visit.

The personal particulars of the traveller must appear in the letters. The traveller will then be issued with a visitor’s permit that will regulate his/her stay and authorize him/her to work during that period.

This is done in terms of Section 11(2) of the South African Immigration Act (Act No. 13 of 2002).

Please note: Passport holders from countries that do not enjoy visa exemption, are required to be in the possession of an appropriate visitor’s visa prior to entry into South Africa.

Additional Requirements:

A covering letter from the applicant(s) company or organisation on a letter head, stating the purpose and duration of the visit to South Africa and that the applicant(s) are being paid from the company or organisation outside South Africa. For teams or groups this may be one letter listing the team or group members and their roles, i.e. director, cameraman, manager, coach, player, etc.

 

ADDITIONAL REQUIREMENTS FOR A VISITOR’S VISA – ACCOMPANYING SPOUSE: (ISSUED TO A FOREIGNER WHO WILL ACCOMPANY HIS OR HER SPOUSE WHO HAS BEEN ISSUED WITH A VALID TEMPORARY RESIDENCE PERMIT) Statement and or documentation confirming purpose and duration of visit (e.g. Spouse’s permit details)

Letter of invitation from the host in South Africa containing the following:  Copy of hosts ID document or residence permit or passport, Contact details (residential address and telephone number) and the host should also accept responsibility for the costs related to the maintenance and removal of the applicant in writing

Proof of guardianship in the case of an accompanying minor (If applicable) and full birth certificate of applicant (if applicable)

Marriage Certificate in case of an accompanying spouse (If applicable)

Proof of relationship (Affidavit in respect of permanent spousal relationship and particulars of any children born of such relationship)

Medical and Radiological reports in respect of each applicant. Radiological reports not applicable for children under the age of 12 years and pregnant women.

Police clearance certificate(s) in respect of all applicants 18 years or older, in respect of countries where person(s) resided one (1) year or longer.

 

ADDITIONAL REQUIREMENTS FOR A VISITOR’S VISA – FIANCÉE: (ISSUED TO A FOREIGNER WHO INTENDS TO MARRY A SOUTH AFRICAN CITIZEN OR RESIDENT IN SOUTH AFRICA)

Letter of invitation from the host in South Africa containing the following: Copy of hosts ID document or residence permit or passport; contact details (residential address and telephone number) and the host should also accept responsibility for the costs related to the maintenance and removal of the applicant in writing

Important information: Processing Time: Five (5) working days upon receipt of application and should all documentation be in order. Note: If the Visa Application has to be referred to the Department of Home Affairs in Pretoria then the processing time of five working days no longer applies as it is then dependant on when the Mission receives feedback from them.

No fixed travel arrangements (only reservations) should be made prior to the issuance of the visa.

All foreign documents must be translated into English.

Entry to South Africa will not be permitted on a one-way flight ticket. Visitors wishing to travel into South Africa on a one-way flight ticket will be required to lodge a repatriation guarantee deposit with this Embassy. The deposit is refundable on application after the person has left South Africa after their visit. The original receipt must be produced for a refund.

For business visits, a letter of invitation stating the name of the company being visited and the duration of the stay in South Africa.

Incomplete applications will not be considered.

Postal applications must be accompanied by pre-paid self addressed special delivery envelope. (Expack 500)

Important note to prevent overstays: Expiry date on the visa and period of validity of the visitor’s permit:

The expiry date on the visa states within which period the foreigner must enter the Republic. Upon admission the visa is deemed to be a visitor’s permit. The endorsement on the visa determines for which period the visitor’s permit will be valid, e.g. “To be admitted for a period of 30 days”. The calculation for the expiry date of the permit is made from the date of entry. The actual expiry date is not endorsed on the permit.

Note:

Any applicant allowed entry into South Africa due to any misrepresentation, or false declaration on the application form or who sojourns in the Republic in contravention of his/her visa/permit conditions shall be guilty of an offence and liable on conviction to a fine or to imprisonment as an illegal foreigner.

 

Transit Visas

If you are a non South African visa exempt passport holder who is in transit in the Republic of South Africa enroute (by air, road or rail) to a country that shares a border with the Republic (Lesotho, Swaziland, Namibia, Mozambique, Botswana and Zimbabwe) must apply to be issued with a visa at a South African Mission abroad, before proceeding to the Republic of South Africa.

Please note that all foreigners who are in transit and in possession of a valid ticket for a connecting flight to any other country (excluding Lesotho, Swaziland, Namibia, Mozambique, Botswana and Zimbabwe) are not required to apply for a transit visa to make use of transit facilities at an international airport in the Republic of South Africa.

Implementation of Visa Requirements for Diplomatic and Official Passport Holders of the United Kingdom of Great Britain and Northern Ireland.

Visa requirements will be imposed on Diplomatic and Official passport holders of the United Kingdom of Great Britain and Northern Ireland with effect 15 October 2010.

Diplomatic and Official passport holders of the United Kingdom and Northern Ireland who are visiting the Republic of South Africa for diplomatic, official, business or holiday purposes must, with effect 15 October 2010, produce a relevant visa (i.e. Diplomatic Visa, Official Visa or Visitor’s Visa) in order to be admitted into the RSA.

Diplomatic and Official passport holders of the United Kingdom of Great Britain and Northern Ireland who require transiting a South African port of entry enroute to any country must be in possession of a transit visa.

Diplomatic and Official passport holders of the United Kingdom and Northern Ireland who are accredited diplomats in South Africa in terms of the Diplomatic Immunities and Privileges Act, 2001 (Act No37 of 2001), do not require a visa to enter the Republic of South Africa.

 

General work  permit

In terms Section 19 (2) & Regulation 16(4), of the South Africa Immigration Act, 2002 (Act No.13 of 2002), as amended by the Immigration Amendment Act, 2004 (Act No. 19 of 2004), persons who intend to be employed in South Africa are required to obtain a General Work permit

  • Please note: Provisional Airline bookings may be made for the proposed departure date.
  • All foreign documents must be translated.  The embassy reserves the right to request more documentation.
  • Requirements Duly completed application form signed by the applicant – Form BI -1738
  • Prescribed Fee
  • One (1) photograph of applicant and all accompanying family members/partner
  • Passport valid for no less than 30 days after the expiry of intended visit
  • A vaccination certificate if applicant travelled through the Yellow Fever belt of Africa and South America
  • Repatriation deposit
  • Proof of financial means in the form of:
    •  bank statements
    • cash available, or travellers’ cheques (to cover envisaged living expenses until the applicant receives a salary)
  •   Medical and Radiological reports. Radiology reports not necessary for pregnant women and children 12 years and below
  • Police clearance certificate(s) in respect of all applicants 18 years or older, in respect of countries where person(s) resided one (1) year or longer
  • A certified copy of your Marriage certificate or completed affidavit in the case of life partners (if spouse/partner travelling with applicant)
  • Certified copy of unabridged birth certificates of minor dependant children (if travelling with applicant)
  • Divorce decree / Proof of legal separation (if applicable)
  • Proof of custody/adoption/guardianship (if applicable)
  • Consent from parent(s) (if applicable)
  •  Death certificate in the case of spouse (if applicable)
  • Contract of employment signed by both applicant and employer, stipulating conditions of employment
  • Original proof of qualifications and evaluation thereof by the South African Qualifications Authority
  • Translation into English of all documentation by a sworn translator (proof of registration of translator)
  • Certification by the South African Department of Labour or extract from the database of a benchmarking organisation stipulating the salary earned by employees occupying similar positions in the RSA
  • Submission of the original advertisement that appeared in the national printed media, which must comply with Regulation 16(5)
  • Proof that all short-listed candidates for the advertised post have been interviewed in terms of Regulation 16(4) (d)
  • Undertaking to register with the professional body, board or council in the RSA (where applicable)
  • Letter of registration, where required by a law, from the relevant professional body/board/council
  • Full particulars of the employer and proof of registration with the Registrar of Companies
  • A Letter of motivation from the employer as required in regulation 16(4) (d)
  • Please note: A repatriation deposit – A receipt will be issued to you by the Embassy which must be kept in order for the money to be refunded upon your return. (Only original receipts are accepted for refund purposes)

 

Intra-Company transfers

In terms Section 19(5) and 19(6) & Regulation 16(1) and 16(8) of the South Africa Immigration Act, 2002 (Act No.13 of 2002), as amended by the Immigration Amendment Act, 2004 (Act No. 19 of 2004), persons who intend to transfer within an affiliated, parent or sister company, are required to obtain an Intra-Company Transfer Permit.

All foreign documents must be translated.

The embassy reserves the right to request more documentation.

Permits in this category are issued for a maximum period of two (2) years.

The following documentation is required:

  • Duly completed application form signed by the applicant BI-1738
  • Prescribed Fee
  • 1 x Photograph of applicant (and all accompanying family members/partner)
  • Passport valid for no less than 30 days after the expiry of intended visit
  • At least two unused pages when presenting the passport for the purpose of endorsing a visa or permit
  • A vaccination certificate (if applicant(s) travelled trough the Yellow Fever belt
  • Proof of an employment contract with the company abroad
  • A letter from the South African company confirming the transfer of such foreigner from the parent/affiliated company abroad, as well as specifying the occupation and capacity in which the foreigner will be employed, and that the maximum duration will not exceed two years
  • Letter from the employer/company abroad confirming that the foreigner shall be transferred to a branch/affiliate company in South Africa

The employer shall undertake to:

  • Ensure the foreigner leaves South Africa at the end of 2 years
  • Ensure the applicant’s passport is valid at all times
  • The foreigner shall be employed in the position for which the permit is issued
  • Medical and Radiological reports (excluding pregnant women and children under 12 years of age)
  • Police clearance from every country where the applicant(s) resided for 12 months or longer since the age of 18 years
  • A certified copy of your Marriage certificate or completed affidavit in the case of life partners (if spouse/partner travelling with applicant)
  • Certified copy of unabridged birth certificate of minor children (if travelling with applicant)
  • Divorce decree / Proof of legal separation (if applicable)
  • Proof of custody where children are involved (if applicable)
  • Death certificate in the case of spouse (if applicable)
  • A Repatriation Guarantee undertaking in the case of a conglomerate or a Repatriation Deposit in other cases.
  • Please note: A repatriation deposit – A receipt will be issued to you by the Embassy which must be kept in order for the money to be refunded upon your return. (Only original receipts are accepted for refund purposes)

 

Relatives permit

  • In terms of the Immigration Act 2002 (Act 13 of 2002) Section 18 and Regulation 15, a Relative’s Permit may be issued to a foreigner who is a member of the immediate family of a South African citizen or who holds permanent residence in the Republic of South Africa.
  • The period of validity of the permit shall be determined by the financial assurance provided, but will not exceed twenty-four (24) months at a time.
  • A Relative’s Permit issued to a spouse shall lapse upon the dissolution of the spousal relationship.
  • The South African Department of Home Affairs may at any time satisfy itself that a good faith spousal relationship exists and/or continues to exist as prescribed in Regulation 33 of the Immigration Act.
  • The holder of a Relative’s permit may NOT CONDUCT WORK. The holder of a Relative’s Permit may apply for a work permit once inside South Africa.
  • Requirements Application form – Form BI -1738
  • Valid passport(s). Passport must be valid for at least one (1) month after the intended date of departure from the Republic of South Africa and have two (2) completely blank pages.
  • One (1) passport size photograph for each applicant.
  • A certified copy of your Marriage certificate
  • A certified copy of the South African citizen’s South African Passport or South African Identity Document or in the case of a Permanent Resident, their South African Identity Document or Passport with Permanent Residence Permit or full South African Birth Certificate (whichever is applicable).
  • Proof of South African Citizenship or Permanent Residence of relative in South Africa in the form of an identity document or passport.
  • Proof of custody where children accompany (if applicable).
  • Proof of Adoption (if applicable).
  • Consent from parent(s) (if applicable).
  • Death certificate in the case of spouse (if applicable).
  • Vaccination certificate if travelled through the Yellow Fever belt of Africa or South America (if applicable).
  • Police Clearance Certificate(s) in respect of all applicants eighteen (18) years and older in respect of all countries where applicant(s) resided for one (1) year or longer.
  • Medical and Radiological reports. Radiology reports not necessary for pregnant women and children 12 years and below.
  • Additional information may be requested to satisfy the existence of a good faith spousal relationship in accordance with Regulation 9(3) and 11(6) of the Immigration Act.
  • Financial assurance is required in terms of Section 18(1) and shall consist of the following documentation:
  • Confirmation from the sponsor’s and/or the joint means of support of the applicant and the sponsor, for the requested duration of the permit.
  • The minimum amount required in respect of 15(a) shall be ZAR 5,000.00 per month per person. Please Note: The financial requirement set out by this point is not applicable in the case of a spouse or dependent minor child of a South African Citizen / Permanent Resident.
  •  Application fees are not payable in respect of a spouse and / or dependent minor children of a South African Citizen / Permanent Resident. Otherwise, the fee is applicable
  • A repatriation guarantee undertaking in the case of a conglomerate or a repatriation deposit in other cases. (Not applicable required if spouse or dependent children of a South African citizen/permanent resident)
  • Please note: A repatriation deposit – A receipt will be issued to you by the Embassy which must be kept in order for the money to be refunded upon your return. (Only original receipts are accepted for refund purposes)

 

Study permit

Who qualifies for a Study Permit?

A foreigner who has been provincially accepted at an institution of learning for a period exceeding three months. All foreign documents must be translated.

The Embassy reserves the right to request more documentation.

Requirements for a Study Permit

  • A duly completed application form signed by the applicant BI-1738.
  • Passport valid for no less than 30 days after the expiry of intended visit.
  • One (1) photograph of applicant.
  • Prescribed Fee.
  • A vaccination certificate if applicant travelled through the Yellow Fever belt of Africa and South America
  • Proof of financial means in the form of:
  • bank statements;
  • bursaries;
  • medical cover in terms of a South African registered medical scheme;
  • cash available or travellers’ cheques, to cover envisaged living expenses during the sojourn in the Republic and to pay tuition fees
  •  A police clearance certificate is required in respect of all applicants 18 years of age or older, in respect of all previous countries of residence for periods exceeding one year
  • Copy of a return air ticket if studies are less than 12 months or a cash deposit.
  • Medical and Radiological reports. Radiology reports not necessary for pregnant women and children 12 years and below.
  • An official letter from the relevant institution confirming provisional acceptance at that institution and the duration of the course.
  • Details regarding arranged accommodation.
  • If student is under 21 years of age, the particulars of the person in the Republic who will act as the learner’s guardian and confirmatory letter from such person, and proof of consent for the intended stay from both parents, or from the sole custody parent along with proof of sole custody.
  • An outline of the course or academic programme for which the applicant has been accepted and proof of the required qualifications to attend it.

The holder of a study permit may also apply for permission to conduct work in the form of practical training as part of the studies to obtain a diploma, degree by submitting:

  • an offer to do practical training
  • consent from the learning institution (may be done when is South Africa)
  • If the applicant is studying at a higher educational institution, he/she may apply for part-time employment not exceeding 20 hours per week, which shall not apply during academic vacation, by submitting:
  • an offer of employment
  • letter of consent from the learning institution (may be done when in South Africa)
  • Please note: A Repatriation Deposit – A receipt will be issued to you by the Embassy which must be kept in order for the money to be refunded upon your return. (Only original receipts are accepted for refund purposes)